Academic Policies
Attendance Requirements
Students are expected to arrive on time for class with proper materials. An overall attendance rate of at least 85% is required. Instructors may request your withdrawal from a course or program if absences or tardiness exceed 70%.
Students who are unable to continue classes for medical reasons or severe personal problems will be required to take a leave of absence until they are able to return to class. Proper documentation will be required to substantiate a student’s withdrawal.
Postponement of Start Date
Postponement of a starting date, whether at the request of the school or the student, requires a written agreement signed by the student and the school. The agreement must set forth:
a. Whether the postponement is for the convenience of the school or the student, and;
b. A deadline for the new start date, beyond which the start date will not be postponed.
If the course is not commenced, or the student fails to attend by the new start date set forth in the agreement, the student will be entitled to an appropriate refund of prepaid tuition and fees within 30 days of the deadline of the new start date set forth in the agreement, determined in accordance with the school’s refund policy.
Satisfactory Academic Progress: Policy as determined by individual school
As determined by the institution: Students must maintain an 85% grade point average. Those who do not will be placed on probation for 30 days. During the probation period students must raise their grade average to passing or higher. The student may be terminated if grades are not satisfactory at the end of the probationary period. Termination shall be at the school Director’s discretion. The Director has final authority and shall notify the student of the final decision.
Grading System
| 96 – 100 = A | Excellent |
| 86 – 95 = B | Above Average |
| 76 – 85 = C | Average |
| 66 – 75 = D | Below Average |
| Under 66 = U | Unsatisfactory |
Every six weeks, progress reports with grades will be issued to students throughout the program. Students enrolled in short-term courses will be issued grades at course end.
Conduct Policy
All students are expected to act maturely and are required to respect other students and faculty members. Possession of weapons, illegal drugs, and alcohol of any kind are not allowed at any time on school property. Any violation of school policies may result in permanent dismissal from school.
Dismissal
Any student may be dismissed for violations of rules and regulations of the school, as set forth in school publications. A student also may be withdrawn from classes if he or she does not prepare sufficiently, neglects assignments, or makes unsatisfactory progress. The director, after consultation with all parties involved, makes the final decision.
The Director of Education may temporarily suspend students whose conduct is disruptive or unacceptable to the academic setting. After appropriate counseling, students who demonstrate a genuine desire to learn and conform to school standards of conduct, may be allowed to resume attendance. The director will review each case and decide upon re-admittance.
Previous Credits
Credits from another institution will be evaluated on a case-by-case basis. CyberTech Academy does not guarantee transferability of our credits to another institution unless there is a written agreement with another institution.
Student Records
All student academic and financial records are maintained and filed in a secure and safe manner in perpetuity. Students are allowed to view their records, but the records must not leave the school. Official transcripts will be provided to the student at no charge, additional copies are available for $25.00.
Should the institution cease operation, whether voluntarily or involuntarily, all educational records or legible true copies shall be filed with the Arizona State Board for Private Postsecondary Education within 15 days of ceasing educational operations.
Leave of Absence, Probation, Withdrawal/re-instatement
Students may apply for a leave of absence by submitting a written request to the school Director. Students will have the option to transfer their enrollment to another class for one time.
Student Grievance Procedure
CyberTech Academy is committed to providing students with a safe and equal learning environment. Any student with a grievance should first discuss it with the instructor, staff member, or administrator directly involved in the incident the grievance concerns.
Unresolved grievances should be directed to the Administrative Officer. If dissatisfied with the response or solution a student may file a written grievance with the School President.
The written claim will be reviewed by the School President or a person designated by the School President within 10 working days.
Upon reviewing the matter and discussing it with all involved parties the School President/designee will make a final decision.
If the complaint cannot be resolved after exhausting the institution’s grievance procedure, the student may file a complaint with the Arizona State Board for Private Postsecondary Education. The student must contact the State Board for further details.
The State Board address is 1400 W. Washington Street, Room 260, Phoenix, AZ 85007
Phone # 602-542-5709, website address: www.azppse.gov
Class Schedule: As determined by the individual school:
Regular classes will be conducted between 7:00 am to 5:00 pm. Some Saturdays allowed for make-up: 10:00am – Noon
Part-Time Students: Monday through Friday 5:00pm – 9:00pm. Some Saturdays allowed for make-up: 10:00am – Noon
When an unexpected closure occurs due to extraordinary conditions such as inclement weather, students will be notified as soon as possible by phone and/or radio, and/or TV who provide closure information as a public service. Classes are not held on the following holidays:
| New Year’s Eve | Labor Day |
| New Year’s Day | Thanksgiving Day & the Friday following |
| Memorial Day | Christmas Eve |
| Independence Day | Christmas Day |
Facilities
The school is located at 10040 N 25th Avenue, Suite 111, Phoenix, AZ 85021. Our classrooms are furnished with modern equipment. Computer programs, charts, diagrams and videos to enhance classroom activities are available. The Resource Center, developmental study and career assistance are available to students.
Catalogs are available to students and prospective students. Within10 days from the date of a catalog revision, the revised catalog shall be submitted to the State Board.